Changes to Candidature
HDR candidates enrol once at the time of commencement of research candidature. You will remain enrolled during the standard period of your PhD (4 EFTSL*) or MPhil (2 EFTSL) candidature. During this period and subject to the payment of any tuition fee that may be applicable, you are continuously enrolled unless you are on aproved Leave of Absence, or until your Expected Work Submission date (ie maximum candidature end date), or you submit a thesis.
[*EFTSL, or Equivalent Full-Time Student Load, is a measure of the study load, for a year, of a student undertaking a course of study on a full‑time basis.]
If you wish to make a change to any aspect of your research program during candidature, you should complete the relevant form as listed below:
- Change of Program (COP)
- Addition/deletion of seminar/coursework units for the current year
- Change of attendance from full-time to part-time or vice versa
- Change of thesis title
- Withdrawal from the research program
- Change of Supervisor (SUP)
- Extension of Out-of-time Candidature (EXTN)
- Leave of Absence/Suspension of Award (LOA/SOA)
- Notification of Approved Offsite Research (OSR)
- Transfer Application (TRF)
Your form must be approved by the Faculty and submitted to the HDRO for further approval and recording in the University student system. HDRO will advise you in writing of the outcome of your request.
Candidates who have consumed the standard HDR EFTSL (i.e. have reached or exceeded the maximum standard candidature period) for their research program are referred to as out-of-time (OOT). The enrolment of these candidates will cease (i.e. NO automatic extension of enrolment); they will have no rights to access University facilities (e.g. library, ICT resource, laboratories), faculty research facilities and supervisory support.
OOT candidates will be required to formally apply for approval in order to be re-enrolled. The application will require the support of the Principal Supervisor, Head of Department and Faculty Associate Dean (HDR). Refer to the following documents for further information:
International candidates should note that it is your responsibility to notify your department/faculty about your intention to withdraw or apply for Leave of Absence as soon as practicable. The University is required by the Australian Government to inform the Department of Education, Employment and Workplace Relations within 14 days of any event affecting the enrolment of an overseas student.
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|Faculty Administrative & Academic Contacts|
|Enrolment Booklet for New & Continuing Candidates
|Enrolment Information for Continuing Candidates
|Change of Program (COP)|
|Change of Supervisor (SUP)|
|Application for Extension of Out-of-time Candidature (EXTN)|
|Leave of Absences/Suspension of Award (LOA/SOA)|
|Transfer Application (TRF)|
|Notification of Approved Offsite Research (OSR)|