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Changes to Candidature

HDR candidates enrol once at the time of commencement of research candidature. You will remain enrolled during the standard period of your PhD or MPhil candidature. During this period and subject to the payment of any tuition fee that may be applicable, you are continuously enrolled unless you are on aproved Leave of Absence, or until your Expected Work Submission date (ie maximum candidature end date), or you submit a thesis.

If you wish to make a change to any aspect of your research program during candidature, you should complete the relevant form as listed below:

Your form must be approved by the Faculty and submitted to the HDRO for further approval and recording in the University student system. HDRO will advise you in writing of the outcome of your request.

Withdrawal from Candidature

A candidate who wishes to withdraw from a research degree should first notify the Principal Supervisor, the Faculty HDR Manager and the Department. Candidates must also formally notify the University if they are discontinuing their program by completing the Higher Degree Research Change of Program (COP) form. Failure to lodge a Change of Program form means candidature automatically continues and this enrolment time is included in any future enrolment tenure calculations for a Macquarie research degree. International candidates will continue to be charged fees and will be required to pay these fees, if withdrawal is not officially notified to the Higher Degree Research Office.

Scholarship holders considering withdrawal are advised that the Higher Degree Research Office Scholarship Officer is available to discuss their enrolment options according to the scholarship conditions of award. Scholarship holders must notify HDRO in writing of their withdrawal from their Scholarship as well as completing the Change of Program form.

The withdrawal date is the date the form is received by the Higher Degree Research Office. HDRO will confirm the withdrawal in writing to the candidate.Out-of-time Policy

Candidates who have consumed the standard HDR EFTSL (i.e. have reached or exceeded the maximum standard candidature period) for their research program are referred to as out-of-time (OOT). The enrolment of these candidates will cease (i.e. NO automatic extension of enrolment); they will have no rights to access University facilities (e.g. library, ICT resource, laboratories), faculty research facilities and supervisory support. 

OOT candidates will be required to formally apply for approval in order to be re-enrolled. The application will require the support of the Principal Supervisor, Head of Department and Faculty Associate Dean (HDR). Under the Higher Degree Research Rules, Clause 12 (2), the candidate may apply to be re-admitted for submission of their thesis within 2 years of withdrawal.  Refer to the following document for further information:

International candidates should note that it is your responsibility to notify your department/faculty about your intention to withdraw or apply for Leave of Absence as soon as practicable. The University is required by the Australian Government to inform the Department of Education within 14 days of any event affecting the enrolment of an overseas student.


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